work with us

We are looking for volunteers for Romantasy Fair 2026! 

Want to experience Romantasy Fair from behind the scenes and help us bring a little bit of magic to life?

We’re looking for enthusiastic volunteers to join our crew on October 10th at the Laurenskerk in Rotterdam. As a volunteer, you’ll help us make sure everything runs smoothly before, during and/or after the event.

What are we looking for?

You don’t need any previous event experience to volunteer at Romantasy Fair. We’re mainly looking for people who are enthusiastic, reliable, proactive and happy to help. Events can be unpredictable, so it’s important that you’re comfortable switching between tasks when needed. Sometimes that might mean helping visitors find their way, while ten minutes later we may need you to quickly bring something backstage or help us manage a queue.

Most importantly: we’re looking for people who enjoy being part of a team and don’t mind rolling up their sleeves!

We want volunteering to be fun, too. You’re helping us create Romantasy Fair, but you should also get a chance to experience some of the event yourself. Depending on your shift and responsibilities, we’ll make sure there are breaks throughout the day and aim to give everyone some free time to explore the Fair or enjoy part of the Ball. Of course, we will make sure to have food, snacks and drinks available for you throughout your shift.

Before the event, you’ll receive more information about your schedule, tasks, arrival time and practical details. There will always be members of our core crew available to tell you what needs to be done and answer any questions.

Volunteer Roles & Shifts

There are several ways you can help us bring Romantasy Fair to life! Volunteers will be divided into four main teams. Most volunteer shifts will last approximately 3–6 hours, and you can let us know your availability and preferences when applying.

You won’t necessarily be doing all of the tasks listed below; these are examples to give you an idea of what each team may be helping with.

Build-up Crew

10:00–16:00 | Shifts of approximately 3–6 hours

Help us transform the Laurenskerk into Romantasy Fair before the doors open.

Tasks may include:

• Setting up the book market and other event areas
• Moving and setting up tables, chairs and event materials
• Putting up signs, decorations and wayfinding
• Preparing workshop and author signing areas
• Setting up the cloakroom and backstage areas
• Welcoming vendors and helping them find their stands
• Helping vendors unload or carry materials where needed
• Keeping the crew supplied with water and drinks
• General hands-on help wherever needed
• Helping with the final venue check before doors open

This role is perfect if you enjoy practical, hands-on work and would like to see the venue transform before the Fair begins.

Production & Backstage Crew

14:00–22:00 | Shifts of approximately 3–6 hours

Work behind the scenes with our production team and help us bring the performances and entertainment at Romantasy Fair to life.

Tasks may include:

• Welcoming cosplayers, dancers and performers
• Showing participants to backstage and dressing areas
• Helping gather performers for rehearsals and performances
• Assisting with props and other production materials
• Keeping backstage stocked with water and snacks
• Acting as a runner between production, backstage and technical crew
• Keeping performance routes and backstage areas clear
• Helping make sure performers are in the right place at the right time
• Assisting our production team with practical tasks as they come up

This is a dynamic role and particularly suited to volunteers who are flexible, proactive and enjoy working behind the scenes.

Event Crew

16:00–00:00 | Shifts of approximately 3–6 hours

Help us give our visitors a wonderful experience throughout the Fair and Ball.

Depending on your shift, tasks may include:

• Welcoming and directing visitors
• Helping manage the entrance and queues
• Assisting at the cloakroom or at the door (alongside security)
• Answering practical visitor questions
• Helping visitors find workshops, signing sessions and other activities
• Supporting workshop hosts
• Helping manage queues during author signing sessions
• Supporting the book market and its vendors
• Acting as a general event runner
• Keeping visitor areas tidy and collecting empty cups and glasses
• Helping keep walkways and restricted areas clear
• Providing water to authors, performers, workshop hosts and crew
• Being a visible point of contact for visitors during the Ball

Event Crew members may rotate between different tasks throughout their shift, so you’ll get to experience different parts of Romantasy Fair.

Exit & Breakdown Crew

23:00–02:00

Help us wrap up Romantasy Fair and return the Laurenskerk to its former state once the festivities come to an end.

Tasks may include:

• Helping manage the cloakroom and visitor flow as guests leave
• Directing visitors towards the exit
• Clearing and breaking down the book market, workshop and signing areas
• Taking down signs and decorations
• Clearing backstage and dressing areas
• Collecting and organising props and event materials
• Sorting materials for transport, rental return, venue storage or disposal
• Collecting lost property
• Helping load cars or vans
• Clearing cups, glasses and other waste
• Completing a final venue check with the crew

This role is ideal for night owls who don’t mind rolling up their sleeves and helping us finish the event on a high note!

Please note: whichever role you may be placed in, we will always go out of our way to make sure you also get to enjoy the event itself as much as possible.

Interested in joining the crew?

We’d love to hear from you! Please use the form below to apply.

When signing up, you can let us know your availability and whether there are particular tasks you would especially enjoy or would rather not do. We’ll take this into account when putting together the volunteer schedule.

The application form will be open until September 20th at midnight. Should we receive enough responses, it is possible that we will close the form early.

Come help us build Everlore for a day and experience Romantasy Fair from the other side of the Veil!

Have another idea on how to collaborate with us? You can reach us at info@romantasyaffairs.nl